We understand extenuating circumstances may occur but as a guideline the following Cancellation Fees will apply:

Cancellation Fees:

Once a Location Agreement has been signed the Creative/ Client will be liable for up to 100% of the location fee if the Creative/ Client then cancels the shoot.

Cancellation Policy:

If the Creative needs to cancel up to 7 + days before shoot: 75% of the Location Fee will be refunded

If the Creative needs to cancel up to 48 hours before shoot: 50% of the Location Fee will be refunded

If the Creative needs to cancel up to 24 hours before shoot: 25% of the Location Fee will be refunded

If the Creative needs to cancel WITHIN 24 hours of shoot: 0% refund on the Location Fee

– Cancellation fees are only applicable once the agreement has been signed and full payment has been made.

– In order to reschedule a booking rather than cancel both parties need to agree on a new date (within 30 days of the original shoot date or by the discretion of both parties).

Weather:

– If a shoot is weather dependent, this should be outlined prior to the shoot date and acknowledged by the location owner so they are prepared to re- schedule when necessary.

COVID- 19 Related Cancellations (2022):

We understand that the pandemic has created an element of uncertainty for everyone. The health and well-being of our clients and our location owners is our highest priority, so please let your Location Agent know as soon as possible if there are Covid- 19 concerns.

If the Creative needs to reschedule up to 48 hours:

– No fees to reschedule, written explanation to be provided to Location Base

If the Creative needs to reschedule up to 24 hours:

– Location Fee held for future bookings, written explanation to be provided to Location Base. If the shoot is CANCELLED entirely due to Covid 19 only, fee returned less a $250 administrative fee.

If the Creative needs to reschedule within 24 hours:

– On a case-by-case basis

If a Location Owner needs to reschedule due to Covid- 19 safety concerns, the production will receive a full refund. A $250 inconvenience credit will be offered for future bookings (or on a Covid – 19 rescheduled booking).

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Termination of a shoot:

The following actions may result in the termination of a shoot by Location Base:

1. non-payment of the location hire fees and/or (if applicable) the damage deposit prior to the commencement of the shoot;
2. failure to provide proof of valid Public Liability Insurance and/or failure to sign and deliver the Location Agreement prior to the commencement of the shoot;
3. the provision of inaccurate, incomplete or misleading information by the producer/ client in connection with the Location Agreement;
4. any breach of the Location Agreement.

Preferred locations generally have:

1. Large/spacious areas (to host the crew and equipment)
2. Good availability (a location is much more desirable if it can offer a variety of time and dates)
3. Minimal noise disruption (for when sound is being recorded)
4. Easy accessibility (there is a lot of support equipment so it’s hard for crews to walk in)
5. Parking on site (most cast and crew drive and have equipment)
6. A central location such as Greater Vancouver (this is where the most filming happens)
7. a clean and safe environment (you may have a great disused barn with lots of character, but a production will need a lot of time and money to make it clean and safe enough for its crew)

However, in the last few years there has been a HUGE increase in content being made and distributed across a variety of platforms including streaming, web and apps. Projects are being filmed in every place imaginable across the province and have much smaller crews so there is a real increase in small crews who are able to access much more diverse locations!

This is a really tough question to answer. The type of location and where you are located will play a huge part. Vancouver and the Lower Mainland are still the most popular areas for filming, followed by The Fraser Valley and Vancouver Island is seeing more action due to the studios being built there. However, there are little pockets of activity across the Province including the Okanagan, around Kamloops and Kelowna. Larger properties with parking and good windows of availability are always popular.  Your property might tick all the boxes but maybe the first choice of dates aren’t available or they need the location to be closer to their studio.

For every location they need, they may present 10 or more options to the director/client. They will then shortlist down to a few which will be visited in person, then only 1 gets chosen. Always be optimistic, present your location in the best way (great photos always!) and then don’t overthink it. Please don’t start working out all the logistics as it really is a waiting game. Wait until an inquiry comes in and then we will help walk you through the process.

Point and Shoot Cameras or a newer camera phone are generally fine. Please send over a photo file of up to 30 pictures is a great starting point. We aim to showcase the most relevant photos but will also save an entire file to give the client if requested. If a location scout comes to your home, we may ask for an updated file folder from them to use. In some cases, if we are in your area, we may come and take some photos personally.

 Photo tips:

• Include multiple shots of a location from different angles. Any locations with just one photo submission can’t be used.
• Please include interior and exterior shots. If some areas are no access, please make us aware.
• Landscape format photos are preferred, using widest setting possible
• If you are sending from a camera phone, please email over at the highest resolution which is usually ‘actual size’
• Do not include photos shot in bad weather (rain, snow, fog, etc.).
• Submit photos in room order e.g front entrance/lobby then moving through each floor
• Properties don’t need to be unrealistically tidy but try and minimize clutter before photographing – removing piles of laundry of paperwork
• Location photos are different than shots used for tourism or marketing purposes. Concentrate on shooting the actual location itself and not people etc

 

 

We ask that you keep us up to date if the details or availability of your listing changes or the images become out-dated, as clients will expect the listing to clearly represent the current state of the property.

Make sure you get back to any inquiries ASAP, turn around is quick in the media industries – and the speed of your response might land you the gig.

If a crew wants to come and scout, make sure you are ready and waiting for them. If you are late they may simply skip your location entirely.

Make sure your location is ready for when the crew arrive. If you’ve promised to move all your drying clothes out the laundry room, please make sure you’ve done so. Likewise, if cars need to be gone from the driveway or a general tidy up.

Be helpful and don’t hover on shoot. Crews love accommodating locations who are happy to help and they will tell us also if it wasn’t a good experience. Even though it might be an exciting, out of the ordinary day for you, this is work for the crews so be sure not to hover or get in the way. This also means not inviting friends or family over to ‘watch.’ Many of these projects are top secret until they’re released so do not share personally or on social media (you may be asked to sign a non-disclosure agreement).

In addition to protecting your space from damage, you should also ensure that the production company takes “how-they-found-it” photos of every room they are shooting in so that they can put everything back together correctly. If you don’t like the idea of a crew moving your furniture or decorations, you can make that clear. Be aware that when inviting crew into your home there may be an element of wear and tear.

If a larger production is interested in your location, we will walk you through it as it is a more complex activity. There may be prep or wrap days, where the production company is in your home getting ready / cleaning up after the shoot. This includes rearranging furniture, painting walls, installing shelving and landscaping.